You know that feeling when it’s the 20th of the month and you still don’t have last month’s numbers? When your bookkeeper sends you a P&L that lumps all your jobs together and you can’t tell if the hospital project made money or bled you dry?
That’s what happens when your books are set up like a retail shop instead of a contracting business.
What Monthly Accounting Actually Looks Like
We close your books by the 5th of every month. Not the 15th. Not “when we get to it.” The 5th. Here’s what that includes:
Full bookkeeping and bank reconciliation. Every transaction categorized, every account reconciled, every discrepancy tracked down. No mystery charges sitting in “Ask My Accountant” for six months.
Job cost coding that matches how you bid. Your costs get allocated to the right job, the right phase, and the right cost code. When you pull a job cost report, the numbers reflect what actually happened in the field, not a rough guess.
AP/AR management. We track what you owe and what’s owed to you. Aging reports that actually make sense. Retainage tracked separately so it doesn’t inflate your receivables.
Monthly financial reporting. P&L by job. Balance sheet. Cash flow snapshot. Delivered in a format your bank, your bonding company, and your CPA can actually use. No more “we need you to reformat this” from your surety agent. Need financials ready for your surety? See our bonding-ready financial packages.
Why This Matters for Your Business
Clean monthly financials aren’t just about compliance or tax prep. They’re how you answer the questions that actually drive your business:
Which jobs made money last month and which ones didn’t? Are you carrying too much receivable from one GC? Is your overhead eating more of your margin than you thought? Can you afford to hire that next crew lead?
When your books are three months behind and full of miscoded transactions, those questions don’t have answers. You’re flying blind on every bid, every hire, and every equipment decision.
How We Set It Up
Getting started doesn’t require you to change how you run your business. We work with whatever software you’re on: QuickBooks Online, QuickBooks Desktop, Sage, Foundation, or others.
Here’s how the first 30 days typically go:
Week 1. We review your current books, chart of accounts, and financial structure. We identify what’s working and what needs to change.
Weeks 2-3. We restructure your chart of accounts for construction, set up proper job costing, and clean up any backlog or miscoded transactions.
Week 4. Your first clean monthly close. Reports delivered. You know exactly where you stand.
After that, it runs on autopilot. You focus on running your crews and bidding work. We handle the numbers.
Who This Is For
Most of our monthly accounting clients are specialty trade contractors in the $500K to $10M revenue range. Electricians, plumbers, HVAC techs, concrete crews, excavators, roofers. If you’re running crews, bidding jobs, and dealing with the financial complexity that comes with construction, this is built for you.
Maybe you’ve been doing the books yourself on Sunday nights. Maybe your spouse has been managing QuickBooks between everything else they’re juggling. Maybe you have a bookkeeper who’s perfectly competent with retail businesses but doesn’t know what retainage is.
Any of those situations? We can help.
What You Get
- Books closed and clean by the 5th of every month
- Job-level cost tracking that matches your bidding structure
- Financials formatted for banks, bonding companies, and CPAs
- A real picture of which jobs are making money and which aren’t
- One less thing keeping you up on Sunday night
See What Clean Books Look Like
We’ll review your current books, your chart of accounts, and your job costing setup for free. No commitment, no pressure. Just a clear picture of where things stand and what it would take to get them right.