Results

### Electrical Contractor — 22 Employees, $3.2M Revenue **The problem:** This contractor had been using a general bookkeeper for three years. The chart of accounts was set up like a retail business — no job-level cost codes, no retainage tracking, no WIP reporting. Every bid was based on gut feeling because there was no way to see actual margins by job. Tax season was a two-month scramble every year. **What we did:** We rebuilt the chart of accounts for construction, set up job cost codes by project and phase, migrated three years of historical data into the new structure, and implemented monthly WIP reporting. We took over bookkeeping, bank reconciliation, and payroll — including prevailing wage compliance on two public projects. **The result:** - Monthly books closed by the 5th — down from "sometime in the next quarter" - Job-level margins visible for the first time, revealing two projects that were losing money nobody knew about - Tax prep time cut from 8 weeks of back-and-forth to a clean handoff in 3 days - Bond line increased by $500K after the surety saw the first clean WIP package

### HVAC Contractor — 14 Employees, $2.1M Revenue **The problem:** The owner's wife was managing the books at the kitchen table after the kids went to bed. She's smart and organized, but she'd never dealt with job costing, and the business had outgrown what one person could track in QuickBooks without construction-specific setup. A recent bank meeting went sideways when the lender asked for a WIP schedule and nobody knew what that meant. **What we did:** We onboarded the company in three weeks. Set up job costing by service type (install vs. service vs. maintenance contracts), cleaned up 14 months of miscoded transactions, built their first WIP schedule, and took over monthly bookkeeping and payroll processing. **The result:** - Owner's wife got her evenings back - First accurate job profitability report showed the service division was carrying the install division — which had been underbidding by 6–8% for over a year - Adjusted bidding on install work based on real cost data - Returned to the bank three months later with clean financials and secured a $150K equipment line of credit

### Concrete Contractor — 8 Employees, $1.4M Revenue **The problem:** This contractor was growing fast but flying blind financially. The books were six months behind. Receipts were in a shoebox. The CPA was getting raw bank statements and doing the best she could at tax time, but there was no financial reporting during the year. The contractor wanted to get bonded for the first time to go after larger commercial pours, but the surety sent back the application requesting financials that didn't exist. **What we did:** We started with a full financial cleanup — six months of catch-up bookkeeping, bank reconciliation, and transaction coding. Then we set up a proper construction chart of accounts, job cost tracking by project, and a WIP schedule. We coordinated directly with the surety to understand exactly what format they needed. **The result:** - Books caught up in four weeks - First monthly financial package delivered 30 days after onboarding - WIP schedule and financial statements submitted to surety within 60 days - Bond line approved — contractor bid and won their first $400K commercial project the following quarter